COST/BENEFIT FOR YOUR DEPARTMENT

Cost Analysis

USC's Enterprise Imaging System's total cost is based primarily on the cost of the Kofax Ascent Capture scanning software. Content Manager is negated from the total cost of the USC Enterprise Imaging System as this is provided by University Technology Services.

Below are sample prices of the Kofax Ascent Capture software and hardware based on previous estimates. It is your responsibility to contact your local Kofax Certified vendor for updated cost estimates.

NOTE: If your department requires minimal scanning and imaging needs, please contact the University Technology Services Help Desk at 777-1800 for information on alternative setups of Content Manager without Kofax Ascent Capture.

Cost

Software

Scanning Workstation Software – The Kofax Ascent Capture software is needed for all workstations conducting scanning. The price is based upon the monthly scanning volume of each workstation and includes three upgrades of the software.

* A 5K scan key is limited to a single scan station. It may not have any workstations attached. Please contact your vendor if you have further questions regarding a 5K scan key.

Non-Scanning Workstation Software – A license is required for each non-scanning workstation that will access Kofax Ascent Capture software. The non-scanning workstation software costs >$3,000 per workstation.

Release Scripts – A release script is required for each scanning workstation to release scanned images from Ascent Capture into Content Manager. Release scripts are charged 10% of the scanning volume. For example, a workstation with a monthly scan volume of 25,000 would be assessed a release script charge of >$300.

Hardware

Scanners range in cost from $2,500 - $9,000.

* Please contact your vendor for a complete list of compatible scanners.

Adrenaline Board and Cables – The Kofax Adrenaline Board is required for all scanners. The cost of the board and cables is approximately $1,500.

Installation and Support

Installation Fees – The Kofax system must be installed by a certified Kofax technician - please contact your vendor for the current rates.

Phone support and maintenance – The cost of phone support and maintenance are negotiated between you and the vendor. The cost is usually a percentage of the software cost of your system, e.g. 18% of scanning volume.

On-site support and maintenance – On-site support and maintenance is negotiated between you and the vendor. The cost is usually the same hourly rate as the installation.

Benefit

USC Enterprise Imaging System vs. Laserfiche

In 2003, the Registrar's Office spent $52,660 on Laserfiche, a leading content management system. Financial Aid, the Graduate School, the Bursar and the Registrar's Office spent a combined total of $152,000 on Laserfiche in 2003.

If the Registrar's Office had the USC Enterprise Imaging System, the cost for the most expensive scanner and the highest scan volume would have been approximately $34,000. This is almost $19,000 less than the cost for Laserfiche. Over a 5 year period, they could realize a savings of over $100,000 by using USC's Enterprise Imaging System.

*Includes the purchase of a Canon DR-9080 C scanner at $8,980, a monthly scanning volume of 500,000, the release script and adrenaline boards and cables.

**Includes cost of first year at $33,580 and subsequent years at $23,100 per year which includes a monthly scanning volume of 500,000 and the release script.

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