Requestor must submit a justification memo to the Vice President, Dean and/or Director prior to ordering services and/or updating equipment. See University Cellular and Wireless Telephones and Devices policy at http://www.sc.edu/policies/it218.html The justification memo is to include the following information:

1. Purpose and benefit of the cellular/pager service to University (i.e. increases in efficiency, effectiveness or enhancement of personal employee performance).
2. Signature approval of the dean, vice president and/or director.
3. Maintain a copy of the approved documents in requestor’s work files. Original documents should be maintained in the Business Office work files of the responsibility unit or the departmental business office work files.
   
   In addition, the person responsible for the cellular and/or pager eDevice must do the following:
    
4. Turn in equipment to the designated responsibility unit or designated departmental contact(s) when the employee transfers or terminates employment.
5. Turn in "old equipment" to Consolidated Services as described in the USC Policies and Procedures http://www.sc.edu/policies/busf500.html when replacement equipment is received. Copies of the completed and approved forms are to be provided to the responsibility unit and/or departmental contact(s).
6. Lost or stolen equipment is to be reported to the USC Police Department as described in USC Law Enforcement and Safety policies and procedures. http://www.sc.edu/policies/lesa306.html A copy of the police report is to be retained by the responsibility unit and/or departmental contact(s).
7. Ensure cellular and pager calls (incoming/outgoing) is used for official University business only.
8. Reimburse department for personal calls and provide copy of call record.

1. Communicate internal procedures for cellular/pager services to all areas of the responsibility unit.
2. Designate a pager/cellular contact within the responsibility unit or department(s) of the responsibility unit who will be responsible for these functions.
3. Establish a procedure to monitor use to ensure abuse does not occur.
4. Revoke use of service(s) if there is evidence of abuse and take the appropriate disciplinary action(s), if necessary, in accordance with USC HR policies and procedures. http://www/sc.edu/policies/hr139.html 
5. Recover costs of personal calls. Reimbursements are to adhere to the University Bursar’s Office Deposits and Receipting requirements. Go to the following url. http://www.sc.edu/policies/busf410.html 
6. Review service plans, at least on an annual basis.
7. Send electronic notification to Purchasing, certifying all purchasing card charges for the department are accordance to policy. See http://purchasing.sc.edu/ccrep.php  

1. Maintain original copies of the approved justification memo as well as other documents (i.e. lost/stolen and replacement equipment, service contracts, etc).
2. Serve as the liaison between the vendor and the responsibility unit in managing changes, verification of service request and changes, reporting and resolving equipment and service issues.
3. Monitor pager/cellular expenditures to ensure efficient use of University resources.
4. Evaluate the feasibility of linking of services and the efficiency of service plans for the responsibility unit.
5. Secure equipment from employees that transfer or terminate employment.
6. Report complaints regarding cellular/pager services, service contract issues, fees and tax issues to USC Purchasing, at (803) 777-4115, or the state CIO contract administrator at (803) 896-0368).
7. Review invoices to ensure allowable charges, service plans and discounts are in accordance with the state contract http://www.state.sc.us/oir/rates/docs.html and submit invoice(s) to user(s) to review, approve and sign invoice indicating the charges are accurate and for official University business.
8. Submit invoices to the departmental credit card liaison for payment which may or may not be the business manager or pager/cellular contact.

1. Departmental purchasing card liaison(s) will review all cardholder charges in accordance with established procedures, http://purchasing.sc.edu/eagls.php for reporting to Department Head that:
   1. All charges are fair and reasonable.
   2. All goods/services are for official University use only.
   3. The receipt of goods/services must meet the criteria set forth by policy.